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Academic Contribution FAQs

What is MacFacts?

MacFacts, Staff Activity Reporter, is a database system that manages Academic Contributions and CVs across the Faculty of Health Science (FHS).

Does teaching U of T (or other institutions) students or residents count?

Only if they are an UG MD student that has registered with the UG MD Program for an elective. Any other supervision of other university students are not credited hours. However, this information should be included on your academic CV

Why don’t I receive hours for my prep work?

Prep time is allocated in the weight of the role. Roles are limited and not in the control of DFM. Roles, hours, and weights are predefined by the Faculty of Health Science. 

What is the information used for?

The contribution hours are used to calculate the following:

  1. Department and Division Funding
  2. Faculty Bursary Eligibility (270 hours per year for 3 years before applying)
  3. Appointment Renewal Eligibility, Educational Hour Commitment:
  • Assistant Clinical Professor - 100 hours per year
  • Assistant Clinical Professor (Adjunct)  - 50 hours per year

Can I report my hours anytime?

You may report your hours at any time via email, fax, or post.

Please send all academic contribution information, forms, and schedules to a   dedicated email address for processing, Academic Contributions, Family Medicine (dfm.academic.contributions@gmail.com). You may also contact main reception, who will direct your request 905-525-9140, ext. 21611.

I supervised an UG MD student in July of 2009 but you didn’t count it.

Academic contributions are reported for a 12 month period of time from July 1 to June 30.

Undergrad Medical students are placed with supervisors on a rotating basis, therefore; in order to report consistently every year, Clerkship will be reported by blocks. If the last day of that block ends after June 30th, this rotation will be counted in the following academic term.

What is the column heading ‘# of Times’ on my report?

The term “number of times”, as shown on the contribution reports, could signify number of hours, number of ½ days, number of occasions, etc.  For instance, when referring to presenting this term signifies number of occasions but when referring to Supervisor Out-patient it signifies number of half-days.

Why did I receive 48 times for Behavioural Science Tutoring?

Most tutors are assigned the total of 48 weeks annually. This takes into allowance the 4 weeks of vacation that each faculty member normally takes per year.

What is the difference between a contact hour and total hours?

Each role is either considered to consist of contact hours or total hours.

Contact hour  One on one contact with a McMaster learner

Total hours    The number of hours assigned to the role based on a specified amount of time (e.g. annually)

I supervised more hours than what my reports contain.

Hours are not credited on an hour for hour basis. Inpatient supervision is credited one hour per full day of supervision, Outpatient supervision is credited one hour per half-day of supervision. Plus, credit is not based on the number of residents but on the supervisor’s time

 

Full-time resident supervisors are credited as follows:

  • 1 CMG Resident = Supervision is for seven 1/2 days per week for 4 months, 4 weeks of vacation, 1 1/2 day per week for remainder of the time equals  144 half-days per year plus 24 hours for Advising/Mentoring
  • 1 IMG Resident = Supervision is for seven 1/2 days per week for 4 months, 4 weeks of vacation, 1 1/2 day per week for remainder of the time equals  144 half-days per year plus 24 hours for Advising/Mentoring

The maximum number of half days for clinical supervision of fulltime Family Medicine residents is 325. Additional hours are credited for Advising at the rate of 24 hours per year per resident.

Emergency Medicine resident supervisors receive 2 half-days per shift.

Who enters/reports these hours?

There are three ways which the hours are captured:

 

  1. Department of Family Medicine (DFM)
    • DFM captures and enters into STAR the roles and hours of any rotation or event that is scheduled by this Department.
  2. Programs and other departments
    • Programs and departments enter the contributions into STAR. DFM  is not aware of this type of contribution as we are not involved in the planning at any stage.
  3. Self-reporting
    • DFM sends out to all faculty a preliminary report in July. These reports will show ONLY what is captured by this Department. This is your time to inform us of any and all academic contribution activities.

Why are there 2 headings for undergraduate teaching?

There are two tables in the MacFacts system that contain the UG MD academic contributions. One is ‘Undergraduate Medical’ and the other ‘Undergraduate Medical Clerkship’.

I can’t see the undergraduate elective supervision that I did.

In order for the UG MD Program to be able to enter your contrition ALL of the following must be completed:

  1. The student completes the online objectives
  2. The supervisor completes a student evaluation received from the student
  3. The supervisor’s full name is clearly and neatly printed on the evaluation form
  4. The student submits the evaluation form to the UG Elective Office

It is recommended that you retain a copy of the evaluation form for your records as proof of the academic contribution.

Inpatient roles vs. outpatient roles.

Hours are not credited on an hour for hour basis. Inpatient supervision is credited one hour per full day of supervision, Outpatient supervision is credited one hour per half-day of supervision. Plus, credit is not based on the number of residents but on the supervisor’s time