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You are here: Department of Family Medicine > Faculty > Academic Contributions > Postgraduate (DFM) Contribution Information

Postgraduate (DFM) Contribution Information

Contribution hours are captured for the education of McMaster University learners only. Any work done with other universities is not reflected in the FHS database.

MacFacts is a Faculty of Health Science database. DFM does not have control over the roles or their hours.

Common Postgraduate Family Medicine Roles

  • Advisor roles
  • Examiner roles
  • Instructor, Life Support Course
  • Interviewer / Admissions
  • Member, Residency Training/Education Committee/Sub-Committee
  • Presenter and Facilitator roles
  • Supervisor roles
  • Tutor roles

Advisor/Mentor Roles


For faculty members that take a Family Medicine Resident on a full-time basis.  The advisor follows the student's progress throughout the program. Advisors help to monitor the students' progress and for this purpose receive copies of all the evaluation forms for their students.  Advice is given on the choice of electives, and when required, on possible remedial measures.  The advisors often write letters of reference for the students they are advising. The advisor will receive the 24 weighted hours per full-time resident. These hours are worked into the role, ‘Supervisor, Clinical Advisor/Mentor – Canadian Medical Graduate’ and ‘Supervisor, Clinical Advisor/Mentor – International Medical Graduate’

Emergency Medicine - Faculty members that take a Family Medicine Resident(s) for their 1-month Emergency Medicine Rotation as preceptor receive 1 time per resident. This role has built in 2 contribution hours annually. This will give the contributor 2 weighted hours per resident.

Advisor Research – This role receives 1 time per resident. This role credits 50 contribution hours annually. A research supervisor is a faculty member providing supervision at a level such that the resident achieves a completed manuscript or thesis.

Examiner Roles

Simulated Office Orals (SOOs) are held twice a year in anticipation of the CFPC exams.  Residents are graded by faculty, who function as a simulated patient in order to assess practice skills. The CCFP(EM) simulated exams are also captured for credit.

*Contributions that qualify for reporting under this role are for practice oral examiners within McMaster University and not external exams. If reporting please ensure that the contribution is a McMaster practice oral and not one of the College exams (e.g. CFPC).

Instructor, Life Support Course

Life support courses such as ACLS, ALSO, etc. qualify for academic contributions. These courses must be reported on the preliminary contribution report as the Department is not made aware of these courses otherwise. Instructors receive 12 hours per course.

Admissions Roles

Each year hundreds of candidates apply to the residency program through CaRMS. The Department interviews the top 300-400 applicants.

Reader Admissions role is used for faculty that read and grade the letter and files or the candidates. The Interviewer Admissions role is used for faculty that interview the candidates during the Departments CaRMS interview days.

Committee Roles

In order to have the ‘Education’ committee included in MacFacts it must meet the Departments criteria. The Terms of Reference must be submitted where it will be reviewed by our Department Education Coordinator. If the committee meets the criteria outlined in the policy we then need the official schedule that must include members’ names, meeting dates, and times.

Presenter Roles

There are various presenter roles that are included in MacFacts which are fairly straightforward:

  • Academic Half-Day Presenter
  • The Faculty Development Presenter role includes such events as Academic Forum, Carl Moore Lectureship, and Spring Meeting presenter.
  • Rounds – grand rounds, CTU noon rounds, etc.
  • PBSG Facilitator

Supervisory Roles 

Rotations can be split between physicians on a percentage basis.

Supervisor Clinical Obstetrical For faculty that work out of the Maternity Centre hours are assigned on an average of 40 shifts per year at 2 half days per shift, giving the faculty member 80 half-days annually. Community Faculty will receive 1 full day per delivery. Only report the number of deliveries a resident was present.

Supervisor Clinical Inpatient faculty receive 1 hour per full day.  (E.g. the majority of PGY1 rotations in IM, OBS/GYN, and PEDS are inpatient rotations)

Supervisor Clinical Out-patient/Ambulatory Care faculty receive 1 hour per half day of outpatient clinical supervision (E.g. Sports Medicine)

Supervisor, Clinical Advisor/Mentor – Canadian Medical Graduate and Supervisor, Clinical Advisor/Mentor – International Medical Graduate are the Departments main fulltime clinical supervision roles.

 

Full-time Resident Supervisors

In the full-time clinical supervisor roles, each resident is assigned to a supervisor whose practice is the resident’s clinical ‘house base’ for the two years of their program. 

 

* This role is not based on the number of residents but on the supervisor’s time. Please see the following chart for qualifying hours.

Full-time Family Medicine Supervisor Formula

# of weeks with residents

# half-days per week

subtotal half-days

remainder half-days for year

Total half-days

Advisor / Mentor Hours (24 per year per res)

Hours Credited

1 Resident = Seven 1/2 days per week for 4 months, 4 weeks vacation, 1 1/2 day per week for remainder = 144

16

7

112

32

144

24

168

1 Resident = Seven 1/2 days per week for 4 months, 4 weeks vacation, 1 1/2 day per week for remainder = 144 16 7 112 32 144 24 168

 

Emergency Medicine

Supervisors receive 2 half-days per shift. Report only the number of shifts worked annually when a resident is present.

Supervisor Clinical Elective (Horizontal) covers members who have supervised residents for additional experience. This is done concurrently with other parts of the curriculum. Horizontal electives are entirely voluntary, not being required for completion of the program.

Please report your Horizontal Elective Supervision (resident name, dates, number of hours per day, resident department) in order to have these hours added to your contributions. Horizontal Electives are arranged between the resident and supervisor and are fairly informal as evaluations of either party are not often done. Therefore, these contributions are not captured at the administrative level.

Tutor / Facilitator Roles

The following numbers are based on 48 weeks of tutoring, allowing for 4 weeks of vacation. Adjustments can be made after year end reporting to assign hours to the contributor that tutored during the 4 weeks vacation. 

Behavioural Science Tutor - Throughout their two years in the program, residents meet for 4 hours per week with a social worker, family physician, and psychiatrist tutor to learn behavioural sciences. Tutors also attend regular faculty development sessions and an annual retreat.

Evidence-Based Medicine (EBM) Tutor - Family Physicians meet with the residents weekly during their full-time block to learn concepts of critical appraisal, searching the internet, answering clinical questions etc.

Quality Assurance Tutor - The QA tutor meets with the residents 2 hours per week and on an as needed basis by email or in person. They oversee activities of resident QA / chart audits. The tutor is also known as CQI/QA Tutor, Continuous Quality Improvement / Quality Assurance.

Common PG Role Table

Role Name

Factor/Information

 Total Hours

 Contact Hours

Weight

 Weighted Hours

Advisor/Mentor, Resident

annually per resident

 

18.75

1.00

18.75

Chair, Residency Training Sub Committee
annually 50.00 1.00 50.00
Examiner, Long Case/Oral/STACER per occasion
1.00 1.00 1.00
Facilitator/Tutor, Small Group per occasion 2.00 2.00 2.00
Full Time Family Medicine Supervisor, Canadian Medical Graduates per half day 1.00 1.00 1.00
Full Time Family Medicine Supervisor, International Medical Graduates per half day 1.00 1.00 1.00

Instructor , Life Support Course

annually (per course)

 

12.00

1.00

12.00

Interviewer, Admissions

one hour per candidate

 

1.00

1.00

1.00

Member, Residency Training/Education Committee/Sub-Committee

annually

20.00

 

1.00

20.00

Presenter, Academic Half-Day

per occasion

3.00


2.00

6.00

Presenter, Clinical Rounds per occasion 1.00 2.00 2.00

Presenter, Faculty Development

per occasion

 

2.00

2.00

2.00

Presenter, Grand Rounds

per occasion

 

10.00

2.00

20.00

Remediator, Resident Remediation

per occasion

 

30.00

1.00

30.00

Reviewer, Admissions

per letter

 

1.00

0.50

0.50

Supervisor Horizontal Elective

per half day

1.00

1.00

1.00

Supervisor, Clinical International Medical Graduate

per half day


1.00

1.00

1.00

Supervisor, Inpatient

per full day

 

2.00

1.00

2.00

Supervisor, On Call

per occasion

 

1.00

1.50

1.50

Supervisor, Out-patient

per half day

 

1.00

1.00

1.00